In the Save As dialog box, select the arrow in the Save as type list, and then select PDF. Under Choose a Folder, choose a folder that you have already used or select Browse for Additional Folders to choose a different folder. Under Choose a Location, choose where you want to save the file. Select the File tab, and then select Save As. Select the Document structure tags for accessibility checkbox, and then select OK.īefore generating your PDF, run the Accessibility Checker to make sure your document is easy for people of all abilities to access and edit. In the Save As dialog box, select Options. The Save As dialog box opens. Navigate to the location where you want to save the file, and then select PDF in the Save as type list. To browse for a save location, select Browse. To save the PDF to the same location as the original file, expand the file type dropdown list under the file name, select PDF (*.pdf), and then select More options. The Save As dialog box opens. When you've address the accessibility issues, select File > Save As or File > Save a Copy. For instructions, go to Improve accessibility with the Accessibility Checker. Microsoft 365, Office 2021, Office 2019, Office 2016īefore generating a PDF, run the Accessibility Checker in your document to make sure it is accessible to everyone. After you've addressed any issues found by the Accessibility Checker, Office will use that information to create accessibility tags in the PDF. The fastest and easiest way to make sure your PDF is accessible is to run the Accessibility Checker before you generate or save your document as a PDF. In Office for Windows, Office for Mac, and Office for the web, you can add tags automatically when you save a file in PDF format. Accessibility tags also make it possible to read the information on different devices, such as large type displays, personal digital assistants (PDAs), and mobile phones. LessĪdd accessibility tags to PDF files to make sure that people who use screen readers and other assistive technologies can read and navigate a document with Tables of Contents, hyperlinks, bookmarks, alt text, and so on. Excel for Microsoft 365 Word for Microsoft 365 PowerPoint for Microsoft 365 Publisher for Microsoft 365 Visio Plan 2 Excel 2021 Word 2021 PowerPoint 2021 Publisher 2021 Visio Professional 2021 Visio Standard 2021 Excel 2019 Word 2019 PowerPoint 2019 Publisher 2019 Visio Professional 2019 Visio Standard 2019 Excel 2016 Word 2016 PowerPoint 2016 Publisher 2016 Visio Professional 2016 Visio Standard 2016 Excel 2013 Word 2013 PowerPoint 2013 Publisher 2013 Visio Professional 2013 Visio 2013 Office 365 Small Business Excel 2010 Word 2010 PowerPoint 2010 Publisher 2010 Visio 2010 Visio Standard 2010 Office for business More.

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